Vendors Introduction

Vendor is a person or company that provides services or materials for property maintenance and operations. This includes contractors like plumbers, electricians, cleaning, and repair service providers.

Vendor List

vendor list screen
  • The Vendor List page displays all vendors added to the system.
  • It helps you manage supplier details, track open balances, and monitor vendor-related expenses.

Top Section

  • Overdue
    Shows the total number of vendor bills that are overdue in the last 60 days.
  • Open Bills
    Displays the number of bills that are still open (unpaid) in the last 60 days.
  • Paid Last 60 Days
    Shows the number of vendor bills that were paid in the last 60 days.

These section give a quick financial overview of vendor payments.

Filter Vendor

  • Click on the Filter button to narrow down vendors based on specific criteria.
  • Helps quickly locating required vendor records.

Add New Vendor

  • Click New Vendors to add a new vendor.
  • You can enter vendor details such as:
    • Vendor name
    • Company name
    • Contact number
    • Email
    • Other required information

Vendor Types

  • Use Vendor Types to categorize vendors (e.g., service vendors, material suppliers).
  • Helps in better organization and reporting.

Vendor List Table

The table displays the following details for each vendor:

  • Company – Name of the vendor
  • Contact Number – Vendor's phone number
  • Email – Vendor's email address
  • Open Balance – Outstanding amount payable to the vendor
  • Actions – Edit vendor details

Edit Vendor

  • Click the edit icon under Actions to update vendor information.

Select Vendors

  • Use the checkbox next to vendor names to select one or multiple vendors for bulk actions (if enabled).